Privacy Policy

Privacy Policy of the Law Firm of Legal Counsels Paulina Smoła and Małgorzata Ostrowska-Żyngiel

This Privacy Policy outlines the principles of personal data processing by Legal Counsels Paulina Smoła and Małgorzata Ostrowska-Żyngiel, as well as informs individuals about their data-related rights.

I. Data Controllers

The data controllers are:

  • Legal Counsel Paulina Smoła, based in Szczecin 71-432, al. Wyzwolenia 115, NIP 8513124533, REGON 529647893, email: smola@zs-kancelaria.com, phone: +48 571 507 152.

  • Legal Counsel Małgorzata Ostrowska-Żyngiel, based in Szczecin 71-432, al. Wyzwolenia 115, NIP 8513085187, REGON 540215171, email: zyngiel@zs-kancelaria.com, phone: +48 517 397 006.

II. Legal Basis for Data Processing

The Law Firm processes personal data in accordance with:

  1. Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR) of April 27, 2016.

  2. Polish Personal Data Protection Act of May 10, 2018.

  3. Other applicable Polish and EU legal regulations.

III. Scope and Purpose of Data Processing

Personal data is processed for the following purposes:

  1. Provision of legal services – including legal advice, document preparation, and representation in court and administrative proceedings.

  2. Client relationship management – communication and case updates.

  3. Compliance with legal obligations – such as tax and accounting regulations.

  4. Marketing of legal services – with client consent, to send information about services and events.

  5. Ensuring data and IT system security.

IV. Categories of Processed Data

The Law Firm may process the following data categories:

  • Identification data (name, surname, PESEL, NIP).

  • Contact data (residential address, email, phone number).

  • Case-related data (e.g., court documentation).

  • Financial data (bank account numbers, payment information).

  • Other data provided by the client in connection with the case.

V. Recipients of Personal Data

Personal data may be shared with the following entities:

  1. Public administration bodies and courts – for ongoing proceedings.

  2. Service providers – such as accounting, IT, and other supportive services.

  3. Other entities – if required by law or necessary for legal service delivery.

VI. Data Retention Period

Personal data will be stored for the time necessary to achieve the purposes for which it was collected:

  1. For contract execution – during the contract’s validity and until claims are time-barred.

  2. For legal obligations – according to the applicable legal retention periods (e.g., tax regulations).

  3. For consent-based processing – until consent is withdrawn.

VII. Rights of Data Subjects

Data subjects have the right to:

  1. Access their data and receive a copy.

  2. Rectify (correct) their data.

  3. Erase data (right to be forgotten), provided it does not conflict with legal obligations.

  4. Restrict data processing.

  5. Transfer data to another controller.

  6. Object to data processing.

  7. Withdraw consent at any time, if processing is based on consent.

  8. File a complaint with the President of the Personal Data Protection Office (PUODO).

VIII. Voluntariness of Data Provision

Providing personal data is voluntary but necessary for legal service delivery. Failure to provide data may prevent the execution of tasks or legal obligations.

IX. Data Security Measures

The Law Firm implements appropriate technical and organizational measures to ensure data security, including protection against unauthorized access, loss, destruction, or alteration.

X. Contact

For questions regarding personal data processing, please contact:

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